Lundquist College of Business Dean's Office Assistant

POSITION INFORMATION: 

Program Information 

As a key member of our team, you will provide vital support to the College Support and Dean's office staff, serving as the first point of contact for guests and providing exceptional customer service to students, faculty, and staff. Your responsibilities will include assisting with exam preparation , and various projects, answering inquiries about our services, and corresponding with stakeholders within and outside the university.

Job Duties 

• Serve as first point of contact for guests in the College Support office, providing customer service to students, faculty, and staff visitors. 
• Provide support to BA101 instructors with exam preparation, room requests, and other duties.
• Answer telephone calls and questions about Lundquist College of Business services.
• Correspond with Lundquist faculty, staff, students, and persons outside the College or University regularly, as directed by College Support and/or Dean’s office staff.
• Monitor and respond to emails in the Lundquist Faculty Support shared inbox.
• Utilize approved University of Oregon programs and apps to track and share status updates on tasks.
• Distribute mail to all recipients within the college into their mailboxes.
• Make deliveries/pick-ups at various campus locations and some off-campus locations (vehicle not needed, all locations in walking or bus distance).
• Monitor office supply inventory and place orders through approved University of Oregon applications and other vendors to restock supplies.
• General office support includes data-entry, typing lists, preparing labels, printing name tents, preparing packets, making copies and/or completing print jobs, scanning and/or filing electronic copies, paper filing, filling copy paper trays and replacing toner cartridges, performing research, collecting data, and completing other projects as assigned.
• Maintain the cleanliness and professional appearance of the Dean's Office (emptying recycling bins, disposing of confidential recycling, assisting with clean-up after guests).
• Other duties may include, but are not limited to:
  • Assist in preparations for major events and special projects (faculty staff meetings, celebrations, ceremonies, mailings, etc.)
  • Complete special assignments and projects.
  • Assist faculty and staff with tasks as needed.
  • Create charts and graphs based on existing data sets.
  • Open and/or close the office (turning on/off lights, shutting down computers/equipment)

Minimum Qualifications

Current UO student, Sophomore or above

Business, Pre-Business, or Accounting Major/Minor.

Perferred Qualifications:

Six months' customer service, or equivalent experience.

Effective communication skills and proficiency in Microsoft Office suite.

Professional demeanor, attention to detail, and ability to work in a diverse team environment.

Reliable, motivated, and eager to take initiative in projects.

Scheduling Information

Schedule determined at the beginning of each term as approved with supervisor

20 hours per week

Fridays required
 

Training Needs:

Preferred that candidate has knowledge of how to order from University of Oregon applications and use other UO programs is important, some ability in SmartSheet and Excel is useful

Preferably available to work during week ‘0’ during fall term

Sign proctoring integrity form

Student schedules must be turned in each term to verify proctoring eligibility and schedule availability

Appointment Information

Hire during spring for paid training, appointment from fall to spring 26-27 (9/16/26-6/15/27), reappointment possible based on office needs and supervisor discretion

APPLICATION INFORMATION:
For questions about this job posting, contact Keith Dussell, kdussell@uoregon.edu

For full details on this position, please view the attached position description. Alternate formats of the position description are available upon request.

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The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here. 

Under the Oregon Veterans' Preference in Employment, certain veterans may be eligible for employment preference - including for student positions.  If you are a veteran or disabled veteran and would like to apply for the preference afforded under the Oregon Veterans' Preference statute for a student position, please email talent@uoregon.edu by the application deadline or review date indicated in the position posting. We will provide you with a secure link to provide appropriate documentation (e.g. DD214, disabled veteran benefit letter). If you are eligible for the veterans' preference, the hiring departments will be notified of your status but will not be given access to your documentation. All eligible veterans are encouraged to apply for Oregon Veterans’ Preference.